Here at Rushmoor Male Voice Choir we take your privacy seriously and will only use your personal data to provide you with news about the choir and our concerts.

Your Personal Data – what data we hold and why

Rushmoor Male Voice Choir is what’s known as the ‘Controller’ of the personal data you provide to us.

Contact forms

When you register with us in person, or online, we collect just the information needed to communicate with you. That is your name and email address if you request to be informed by email, or name and postal address if you have requested to be mailed with paper newsletters.

The data we collect does not include any special categories of data (as defined under GDPR) or location-based information. We do not source any personal data from third-party vendors.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

How we hold your data

If you have requested email news, your name and email address are recorded on an online Mailing List held on servers maintained by MailChimp in the USA who have suitable security measures in place such as compliance with the EU-U.S. Privacy Shield Framework. We believe that this will continue to be lawful trans-border activity under the GDPR rules. For the up-to-date status, please refer to the Mailchimp GDPR statement.

If you have requested postal news, your name and postal address is held on the personal computer of the choir member who carries out the mailing.

What we do with it.

The legal basis we rely on to process your personal data is that of Legitimate Interest. This is because:

  • At some time, you have requested to receive news about the choir and concerts.
  • As a result, it is reasonable to expect to receive information from us.
  • It is very simple for you to opt-out of the communications.

We use the contact information you have supplied to send you newsletters as an email or as a printed letter – depending on your request.

No third parties have access to your personal data unless the law allows them to do so.

Visitor comments may be checked through an automated spam detection service.

How long we keep it.

Your contact information that we use for marketing purposes may be kept by us until you notify us that you no longer wish to receive this information by selecting the “unsubscribe” option on any of our emails or by notifying any of the contacts provided on the printed newsletter or choir website.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What are your rights?

If at any point you believe the information we process on you is incorrect you may request it to be rectified. Your rights include:

  • the right to be informed – this privacy policy informs you of our use of your personal data;
  • the right of access – you can request details of your personal data that we hold;
  • the right to rectification – you can request that we correct inaccuracies in the data;
  • the right to erasure – you can request that we delete your personal data from our systems;
  • the right to object – you can unsubscribe from processing and mailings;

If you wish to inquire about how we have handled your personal data, you can contact our Choir Secretary on

Cookie Policy

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 Policy updates

Our privacy policy will be will regularly reviewed and updated as required. This policy was last updated June  2019.